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A Speakers Golden Opportunity

In Business Networking Groups, Business Presentations, Communication, PowerPoint, Public Speaking on August 21, 2017 at 7:33 PM

You have finished your presentation and fielded questions: now is your golden opportunity to connect with interested audience members. Audience members are (hopefully) inspired by your words and ready to take action. They want to have personal contact with you and ask a question or share a story.

Evstanding conversationen though you offered the opportunity for them to speak during the question and answer session, many people are shy or self-conscious about speaking in public. Perhaps what they have to say is personal and they do not wish to share it publicly You may be surprised at what happens when they come to you in this way. You will hear wonderful stories, questions and receive referrals and offers of help.

Sometimes they want a few minutes to gather their thoughts before they speak.

During the conclusion of your talk, tell the audience you will be available to speak. Offer an immediate and safe way they can interact with you in a smaller setting. Use an incentive to get them to approach you such as a brochure they want.

Use these final moments to your advantage. Be available to talk: avoid packing up your equipment or chatting with a colleague Mingle with the crowd or position yourself in a prominent place where you are approachable. Many people will not feel comfortable addressing you in front of others and desire personal, one-to-one contact.

One of the highest praises and audience member can give you is to share a personal story with you related to your talk. This indicates they have heard and internalized your message.

You may notice people standing near you, wanting to talk to you but feeling too shy to approach you. Watch for these people and pull them in. Be ready with a few questions to use as conversation openers.

The time immediately following your talk provides you with an opportunity to make high quality contacts with individuals in your audience. Take a few extra minutes to chat, mingle, and be a good listener to their stories. You may end up with many unexpected benefits such as good stories and new partners to help you reach your goals.

 

© 2007 by iSpeakEASY – All rights reserved. This speaking tip is one in a series provided to you by iSpeakEASY.

Adding Sheen to Your PowerPoint Presentations

In Business Presentations, Communication, executive coaching, PowerPoint, Public Speaking on July 5, 2017 at 1:20 PM

It is fun to watch a professional make a presentation as their presentations go off (nearly) flawlessly and they look like they are having fun doing it. Audiences will make a connection between the professionalism of your presentation techniques and your overall competency. Here are a few tips on how to add professional sheen to your presentations that use PowerPoint (or Prezi).

using-lcd

Before your presentation:

  • Arrive early to set up and test your equipment. Make sure the images look good on the screen.
  • Set up your equipment with you laptop facing you. This enables you to see your show while always facing the audience.
  • Learn how to operate the lights and window shades before your audience arrives.
  • Place a black slide in your show before your first and after your last image. This allows your show to be up and running without your audience seeing your desktop or that embarrassing “end of slide show – click to exit” slide.
  • Ask your host to operate your equipment and handle the lights.
  • Have a backup plan in case there is equipment malfunction. You should be able to deliver your talk without your images.
  • View your show in a room about the same size as where you will be presenting. What looks good and readable on your computer screen will not appear the same when projected in a room.

 

During your presentation:

  • Always begin your talk with the lights on. Introduce your topic, turn the projector on and dim the house lights. At the end of the PowerPoint portion of your presentation, turn the house lights on before turning the projector off. This eliminates the audience sitting in the dark.
  • Stand to the right of the screen and be sure not to cast a shadow.
  • If you use a laser pointer, hold it against your body to steady it, shine it on the screen for a brief period and turn it off.
  • When using a pointer, ground it gently to the screen to insure everyone sees you point to the same place.
  • In case of a problem, calmly work through it without getting flustered. The audience understands and does not need to hear an apology.

If you want to be taken seriously, spend time on the small details of how you present yourself. presenting with your competency in your work.

Contact iSpeakEASY for information on workshops and coaching to improve your credibility through improved presentation skills.

 

© 2006– iSpeakEASY. All rights reserved. You may link to this article without prior permission. Written permission is required to reprint/reproduce this article in any format. Contact us for information.

Myths About Technical Talks

In Business Presentations, Communication, Public Speaking on May 18, 2017 at 12:54 PM

too much data

Myths About Technical Talks

Speaking Tip 100

Talks about technical subjects, especially when delivered to technical audiences, tend to be, well, technical.  Speakers go into great depth on the details of the subject while often missing the one thing the audience is really interested in: what it all means.

Many years ago I was working with a scientist who banded birds and tracked their flights across the Pacific from California to Japan. In his presentation, he discussed the 46 types of transmitters he decided not to use. When I asked him why he did this, he replied – “my audience wants to know about the tools I used”. I explained the audience was more interested in what he learned by tracking the birds, a detail he overlooked.

In 1992, Hewlett-Packard labs in Palo Alto, California conducted a survey to determine what technical workers want to hear from other presenters.

“Contrary to conventional wisdom that says the technical audience is eager for a “data dump”, the survey results reflect people’s preference for talks that are well organized and easy to follow. Technical speakers who try to show how much they know by making their presentation complex would be more successful if instead they focused on simplifying their message. It’s a classic example of ‘less is more’”. *

Rather than wanting more technical detail, techies wanted:

  • More concise information
  • More effective style
  • Better visual aids

When dealing with technical information, rather than give the details, tell your audience what it all means. Avoid explaining the ins and outs, the details, and technical specifications – just tell your audience what it means to them. If your audience wants to know the details, they will ask.

Good presentations focus on what their audience wants to know rather than what the speaker thinks they should say.

* Frederick, Gilbert, “The Technical Presentation”, Technical Communication May 1 1992

iSpeakEASY helps people present information in an exciting and relevant manner. Our clients accomplish more in less time. Contact us for information on individual coaching or group workshops.

© 2013 by iSpeakEASY. All Rights Reserved.